7 October 2026

To: All Members Date:

Dear Member,

NOTICE OF ANNUAL GENERAL MEETING

1. The Annual General Meeting (“AGM”) for Khalsa Dharmak Sabha for the year 2026 will be held on Sunday, 25 October 2026 at 1300hrs, at the Sabha.
   
   
2. The agenda for the AGM is:
   
   a. To consider and approve the minutes of the Annual General Meeting of Khalsa Dharmak Sabha held on 26 October 2025.
   b. To consider and approve the Annual Report for the year 2025.
   c. To consider and approve the Audited Financial Statements for the year ended 31st December 2025.
   d. Presentation on 2026/25 events.
   e. To consider and approve the amendments to Khalsa Dharmak Sabha’s Constitution as attached in Annex B.
   f. To appoint Asensia Assurance as a firm of External Auditors and two Honorary Internal Auditors for the period 2026-2028.
   g. Trustees’ presentation of their report and proposal paper
   h. To discuss any other matters for which, at least seven (7) days’ notice is given to the General Secretary, that is, 17 October 2026.
   i. To elect the President and Members of the Management Committee for the term 2026-2028.
   
   
3. Members can view and download the Minutes of meeting, Annual Report and the Audited Financial Statements from KDS website at URL, https://agm.kds.org.sg the report is password protected with the following password: kdsagm2026.
   
   
4. Matters raised by the members shall be submitted with a seconder and must reach the General Secretary, either via post to 18 Niven Road, Singapore 228365, or by email to This email address is being protected from spambots. You need JavaScript enabled to view it., no later than 17 October 2026.
   
   
5. Nominations for the President and Members of the Management Committee must be submitted on the prescribed form (available at the office and at the front counter in the lobby) and will require a proposer and a  seconder who must be life members eligible to vote. Duly completed nomination forms must reach the General Secretary by 1p.m, 17 October 2026.
   
   
6. Quorum will be determined by those present. Should there be no quorum at the appointed time, the AGM would be adjourned for half an hour, and then proceeded with, and the members present in person will deem to  have formed the quorum.
   
   
7. We look forward to your presence in person. 

Note: Members’ attention is drawn to the standing orders attached as Annex A in the document below.

View/Download the AGM Notice (English & Punjabi)